--- title: "Custom Software Development Company USA | Cyan Orbit" description: "Custom software built for US companies with SOC 2-ready controls, HIPAA handling where needed, MSA and SOW contracts, and IP assignment on payment." url: https://cyanorbit.com/locations/usa/custom-software-development --- 1. [Home](https://cyanorbit.com/) 2. [Locations](https://cyanorbit.com/locations) 3. [United States](https://cyanorbit.com/locations/usa) 4. Custom Software Development Custom Software Development · United States # Custom Software Development Company USA A remote team building custom systems for US companies, from claims processing to internal tools that replace a spreadsheet. [Get a project estimate](https://cyanorbit.com/get-a-quote?service=custom-software-development) [Talk to a developer](https://cyanorbit.com/contact) NDA on request · Free, no-obligation estimate · Reply within one business day NDA before discovery You own the code and IP on payment Code in your repository from day one A working demo every two weeks Senior engineers do the work [How we work](https://cyanorbit.com/process) US companies commission custom software for a narrower set of reasons than the marketing around the term suggests: an off-the-shelf tool doesn't model how the business actually operates, a legacy system nobody wants to touch is one server crash away from a real problem, or a process still runs on a spreadsheet three people quietly maintain. A custom software development company working with US businesses on projects like these needs to move past the demo and understand the specific claims workflow, dispatch logic or underwriting rule the software has to encode correctly on day one. That work spans regulated and unregulated buyers alike: a regional health system replacing a patient intake system built on forms software it has outgrown, a logistics broker whose dispatch process still lives in three linked spreadsheets, a manufacturer whose inventory counts drift between the shop floor and the ERP. Each of them needs the same starting discipline, a clear map of the current process before a line of new code gets written, but the compliance and integration requirements differ sharply by sector. Market ## What buyers in the USA need from this work - ### Enterprise procurement expects a security posture, not a certificate Mid-market and enterprise US buyers commonly run a vendor security questionnaire before a custom software project starts, asking about access controls, encryption and incident response even though no formal audit is planned. We build with the logging, encrypted secrets and change-management trail a SOC 2 review would examine, so the client's own answers to that questionnaire hold up. - ### Sector rules shape the architecture early A custom system touching health data is scoped around HIPAA and a business associate agreement from the first design session; one touching payments is scoped to keep cardholder data out of application boundaries entirely rather than added as an afterthought. Getting this sequencing wrong (building first, retrofitting compliance later) is the most common source of expensive rework on custom projects. - ### Integration with systems already in place Custom software for a US business rarely stands alone. It typically needs to read from or write to Salesforce, NetSuite, an ADP payroll feed or a QuickBooks ledger that already runs the business, so the integration layer gets designed alongside the core system rather than bolted on at the end. - ### Legacy modernization is a common entry point A large share of custom software requests from US mid-market companies start as a modernization of something built a decade ago on a stack nobody wants to hire for anymore. The migration path usually runs in phases, keeping the old system live until each replaced module is verified against real production data. ## Compliance we plan for - HIPAA and HITECH for systems touching protected health information - SOC 2-aligned controls for enterprise procurement, even without a formal audit - CCPA/CPRA and state privacy laws for systems that store personal data - PCI DSS scope reduction through tokenized payment processing ## How the engagement runs Projects start with an MSA and a fixed-scope SOW for the discovery and first build phase, since most US buyers want a defined price before committing to a custom build. IP assigns to the client as milestones are paid, and the client's own repository holds the code from the first commit. Finance teams generally request a W-8BEN-E in place of a W-9 before the first invoice, since the engagement is billed as a foreign vendor rather than a domestic contractor. Delivery runs against a standup slot inside US business hours, usually late morning Eastern time, with async updates covering the rest of the day for teams on the West Coast. Industries ## Industries we often work with here - [HealthcareClinical and patient-facing software built to HIPAA technical safeguards, wired into the EHR your care teams already use.](https://cyanorbit.com/industries/healthcare) - [Fintech & BankingLedger-accurate financial software with KYC/AML checks and PCI DSS-aligned payment flows built in from the schema up.](https://cyanorbit.com/industries/fintech) - [Logistics & Supply ChainFreight, warehouse and fleet software that speaks EDI 204/214/210 to your trading partners and stays accurate in the field.](https://cyanorbit.com/industries/logistics) - [ManufacturingShop floor, ERP and traceability software that connects PLC data to the systems your planners and OEM customers actually use.](https://cyanorbit.com/industries/manufacturing) - [LegalMatter management, document automation and conflict checking with privilege, retention rules and trust accounting designed in from the start.](https://cyanorbit.com/industries/legal) FAQ ## Frequently asked questions How long does it take to build a custom system that touches health data? A first usable version of a HIPAA-scoped system, a patient intake tool or a care-coordination dashboard, typically takes three to five months, most of it spent getting the data model, access controls and audit logging right before adding features. Anything promising a faster timeline is usually skipping the access-control work. Can you replace our spreadsheet-based dispatch process without stopping operations? Yes. We run the new system alongside the spreadsheet for a defined cutover window, feeding it the same live data, so dispatchers can verify it against real jobs before the spreadsheet is retired rather than switching over on a single date and hoping nothing breaks. Do you need access to our Salesforce or NetSuite instance to scope the project? Usually, yes, at least read access during discovery. Custom software almost always needs to integrate with a system of record the business already runs, and seeing the actual data shapes and API limits early avoids redesigning the integration layer midway through the build. What does a security questionnaire response look like without a SOC 2 report? We answer with the specific controls in place, encrypted secrets storage, logged deployments, role-based access, incident response steps, rather than a certificate we don't hold. Most US procurement teams accept a documented control set for a first engagement, with a formal audit scheduled once the relationship is established. Who owns the custom code once we stop the engagement? You do, in full. The SOW includes an IP assignment clause tied to payment milestones, and the code lives in your own GitHub or GitLab organization throughout the build, so there's no separate handover step at the end. Will you send us a W-8BEN-E instead of a W-9? Yes. We invoice as a foreign entity, so your accounts payable team collects a W-8BEN-E in place of the W-9 a US-based contractor would provide, typically once before the first payment. 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Here is what drives the number.](https://cyanorbit.com/blog/custom-software-development-cost) ## Get an estimate for custom software development in the USA Share a few details about your project. A senior engineer reviews every request and replies with next steps, questions, and a rough budget range. [Get a project estimate](https://cyanorbit.com/get-a-quote?service=custom-software-development) [Talk to a developer](https://cyanorbit.com/contact)